Before destroying records when no destruction ordinance exists, which body must approve the action?

Before destroying records when no destruction ordinance exists, which body must approve the action?

• A. City Council
• B. Court of Record
• C. State Comptroller
• D. State Library and Archives Commission

Answer: (D)

In Texas, the body that must approve destroying records when there’s no destruction ordinance is the State Library and Archives Commission. This commission oversees public records management for local governments and grants authorization for destruction to ensure records have reached their required retention period and aren’t destroyed prematurely. The City Council would handle local policy like ordinances, but without a local destruction ordinance, the state commission is the approving authority. The Court of Record isn’t the body for this decision, and the State Comptroller handles financial matters, not records disposition.

In Texas, the body that must approve destroying records when there’s no destruction ordinance is the State Library and Archives Commission. This commission oversees public records management for local governments and grants authorization for destruction to ensure records have reached their required retention period and aren’t destroyed prematurely. The City Council would handle local policy like ordinances, but without a local destruction ordinance, the state commission is the approving authority. The Court of Record isn’t the body for this decision, and the State Comptroller handles financial matters, not records disposition.